Orders, invoices, DirectAdmin accounts, domains and tickets, automated in one system, with FPX, WhatsApp and Ringgit built in.
Example
One new order
Staff stepsnone
| Today | With BillingEvo |
|---|---|
| Billing licences that keep getting pricier, paid in foreign currency. | BillingEvo runs on your server. Client, invoice and payment data stays there; the licence check sends only key, domain, installation ID and version. |
| No FPX, no Bahasa Melayu, and tax or phone formats you work around yourself. | BayarCash and CHIP for FPX, SST labels and reports, and every screen, email and PDF in BM and English. |
| Creating hosting accounts, chasing renewals and suspending overdue clients by hand. | Accounts are created on payment, renewal invoices go out 14 days ahead, and suspension follows your rules. |
| Customers who never open your reminder emails. | Invoices, reminders, hosting-ready notices and ticket replies also go out on WhatsApp. |
| Years of data stuck in WHMCS or ClientExec. | An import wizard with a dry run and a balance reconciliation report before you switch. |
Each step happens on its own. The timings shown are the defaults, and you can change them.
Generated and emailed. The lead time can differ for each billing cycle.
By email and WhatsApp, with a Pay now link that needs no login.
First, second and third notices, plus a late fee if you set one.
The DirectAdmin account is suspended with a reason. Client groups can be exempt.
The invoice is marked paid and the account is unsuspended straight away.
What a Malaysian hosting business needs to bill locally is part of the core system, not an add-on.
BayarCash and CHIP for FPX, plus DuitNow and cards when they are enabled on your merchant account. Stripe, and bank transfer with proof-of-payment upload.
Daily exchange rates from BNM or ECB, with prices set per currency.
Your own tax label, client tax IDs on invoices, and an SST liability report.
Through MacroWA Pro or WAHA. Numbers that start with 0 get the 60 country code.
A Manual driver tracks expiry dates and turns each action into a staff task.
Admin, client portal, 60 email templates and PDF invoices. Each client receives email in their own language.
Twelve areas, from the first order to the audit log. Screenshots are being prepared.
One place for every customer: profile, users, services, domains, billing, tickets and log.
[Screenshot]Admin, client profileComing soon
From the first order to an active hosting account, with no staff step if you want it that way.
[Screenshot]Admin, service pageComing soon
Accurate invoices, consistent reminders, and payments recorded properly.
Saved cards and automatic card charging are coming soon.
[Screenshot]Admin, invoiceComing soon
A complete ticket system plus a help centre for your customers.
Tickets are opened in the portal or the admin. Incoming email is not turned into tickets.
[Screenshot]Admin, ticketComing soon
A catalogue for hosting, domains, and products that are not hosting at all.
[Screenshot]Admin, product pricingComing soon
Tools to win customers and keep them.
Campaigns go only to clients who gave marketing consent.
[Screenshot]Admin, email campaignComing soon
29 reports with CSV export and a print view, controlled by role permissions.
[Screenshot]Admin, income reportComing soon
Your team works with the right access.
[Screenshot]Admin, dashboardComing soon
Make BillingEvo fit your business.
[Screenshot]Admin, system settingsComing soon
Know the state of your installation at any moment.
[Screenshot]Admin, system healthComing soon
Self-service for your customers, on a computer or a phone.
A transaction list in the portal and saved cards are coming soon.
[Screenshot]Client portal, dashboardComing soon
Connect BillingEvo to your other systems.
Quotes, affiliates and staff through the API, and cart and checkout through the store API, are not available yet.
[Screenshot]Admin, API settingsComing soon
A customer picks a plan, adds a new domain and pays by FPX. The DirectAdmin account is created, the welcome email goes out and the domain is registered. Fourteen days before renewal, the invoice goes out by email and WhatsApp. If it stays unpaid, the account is suspended, and it comes back the moment it is paid.
Sell shared and reseller plans across several DirectAdmin servers. Each new account goes to the emptiest server, and status pages show load and uptime.
ResellBiz, Spaceship, Namecheap, NameSilo or Cloudflare for international TLDs, and a Manual driver for .my. You set every TLD price.
Orders ask for a hostname and root password, stored encrypted. Configurable options price extra RAM, CPU or IPs, and setup can wait for staff approval.
Send quotes as links, turn accepted quotes into deposit and final invoices, and bill extra hours as billable items.
Sell downloads with the Other product type: files unlock while the service is active. A software licence module is coming soon.
The import wizard brings your data across in steps you can check. Your old system is only ever read.
Point it at the old database, or upload an SQL dump in chunks that resume if the connection drops.
It detects the source system and version and lists anything that blocks the import.
Every step runs without saving anything, so you see the issues first.
Runs in stages through the queue. Problem rows are logged and skipped instead of stopping everything.
Compare record counts, invoice totals, outstanding balances and credit for every client.
Send password reset emails where needed, then switch automation back on.
| Area | WHMCS | ClientExec 5.x to 7.x |
|---|---|---|
| Clients and access | Currencies, client groups, clients, users and permissions, contacts, custom fields, credit balances, notes | Currencies, tax rates, client groups, clients, logins, contacts, custom fields, credit, notes |
| Catalogue | Product groups, products and prices, configurable options, add-ons, promotions, tax rates | Product groups, products and prices, package add-ons, promotions |
| Hosting and domains | Servers, services, service add-ons, TLDs and prices, domains | Servers (DirectAdmin), services, TLDs, domains |
| Billing | Invoices and items, transactions, legacy refunds, orders, billable items, quotes | Invoices, items, transactions, orders, balances |
| Support | Staff, departments, tickets including guests, replies and notes, attachments | Staff, departments, tickets, messages and attachments |
Your billing system holds customer data and money. These protections are on from the start.
No Redis and no long-running processes. The queue, cache and sessions live in the database.
Coming soon: a guided web installer, and one-click updates from inside the admin.
Server requirements
PHP extensionspdo_mysql, mbstring, openssl, curl, json, fileinfo, zip, ctype, tokenizer, xml, dom, bcmath, sodium
Each plan decides which modules open and the limits on active clients, staff and servers. Each licence is tied to the domain you install on.
No. You install it on your own hosting or VPS, and your data stays on your server.
BillingEvo is designed for shared hosting: no Redis, no background processes, and cron can be called over HTTP if your host does not allow crontab. You need PHP 8.4+ and MySQL 8 or MariaDB 10.11+.
DirectAdmin: create, suspend, unsuspend, terminate, change package, change password, one-click login and usage statistics. cPanel/WHM, Plesk and other panels are not supported for automatic provisioning. For other products you can set up manually after staff approval.
Stripe, BayarCash and CHIP (including FPX), plus bank transfer with proof-of-payment upload. You need your own merchant account with each provider.
ResellBiz, Spaceship, Namecheap, NameSilo and Cloudflare, plus a Manual driver for TLDs without an API, such as .my, which turns each action into a staff task. You set your own TLD prices.
Yes. The admin, client portal, email templates and PDFs come in English and Bahasa Melayu. Customers pick their language, and you can change any text with the Translation Editor.
Yes, through MacroWA Pro or WAHA on your own account. New invoices, payment confirmations, reminders, hosting-ready notices, ticket replies and follow-ups can go out over WhatsApp. Customers can opt out.
Yes. The import wizard brings in clients, products, services, domains, invoices, transactions and tickets, with a dry run and a balance reconciliation report before you switch.
Most do not: passwords stored as bcrypt carry over. The rest receive a password reset email automatically during the switch.
Your own tax labels such as SST, tax rules, client tax IDs and an SST liability report are available. LHDN e-Invoice (MyInvois) submission is coming soon.
Not yet. Saved payment methods and automatic card charging are coming soon. For now customers pay each invoice through a gateway, QuickPay or bank transfer.
Daily backups can go to SFTP, FTP, Dropbox or Google Drive. Ticket attachments and product downloads can be stored on your server, FTP, SFTP or Google Drive.
Yes. A REST admin API with about 60 endpoints, optional HMAC signing, API roles and IP allow-lists, plus a read-only store API for your website. The documentation is inside the admin.
It follows the policy of your plan. Your data is never deleted, and login, backups and payment collection always keep working.
One-click updates from inside the admin are coming soon. Until then, each update comes as a new release package with installation instructions.
The demo has both sides: the staff admin and the client portal. Ask us for the login details.
Not sure BillingEvo fits your business, or need help moving from WHMCS or ClientExec?